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Housing Contract

Living on campus at UC San Diego is an incredible opportunity to connect with your community, engage in campus life, and benefit from a supportive living and learning environment. When you choose university housing, you enter into a formal agreement that outlines important details about your residency, including contract terms, cancellation policies, and the termination process.

To ensure you’re fully informed, we’ve provided everything you need to know—just scroll down for details on housing contracts, key dates, cancellation policies, fees, and more. If you have questions, our team is here to help!

We’re excited to support you in making the most of your on-campus experience.

Sample Housing Contracts and Housing Calendar

Once you have completed the housing contract process a copy of your housing contract is emailed to you. Make sure to retain a copy for your records. In case you need a quick reference, find samples of our current housing contracts below.

Contract Cancellation Policy

Please review the Contract Cancellation policies below for a schedule of cancellation fees for housing contracts.  Because contracting happens at different times of the year for new and continuing students, there is a separate policy for new incoming students and continuing students. 

After completing the housing contract process (but prior to check-in and picking up keys or prior to your rental agreement start date, whichever occurs first), if you need to cancel your housing contract, you may do so by logging into the Housing Portal and filling out a cancellation form. Depending on when you choose to cancel your housing contract, a cancellation fee may be assessed.

If you cancel or terminate your current academic year housing contract you will forfeit your current and future housing guarantee. If you would like to live on campus in future quarters, you may apply for our housing waitlist.

Contract Terminations 

Review your housing contract (Section 8.a. Termination by Student) for termination criteria. You are fully responsible for all housing and dining charges until a decision is rendered on your termination request and (if approved) you complete the move out process. 

If a student meets the termination criteria to terminate their contract, they can log into the  Housing Portal and submit a Contract Termination Request form. 

Termination Requests that do not meet the housing contract criteria will go through the following process: 

  1. The termination request is submitted via the Housing Portal and reviewed along with any accompanying documentation by Housing Administration Services team members.
  2. If the request meets the housing termination contract criteria and has appropriate supporting documentation,  it will be approved and a decision will be sent to the student via email. You should not move out and return keys until you receive a final decision.
  3. If the termination does not meet the housing contract termination criteria, the student may receive one of the decisions below: 
    • Referral: The reason and/or supporting documentation did not meet the termination criteria as defined in their housing contract. Student receives a referral to resources which may include but are not limited to: Room Change Interest List, Residential Life Office, Counseling and Psychological Services, Office for Students with Disabilities, or other campus resources for assistance. 
    • Missing Documentation: The supporting documentation provided did not support the termination reason and/or was not sufficient. Student has the opportunity to upload additional documents via the Housing Portal. 
    • Denied: The reason and/or supporting documentation did not meet the termination criteria as defined in their housing contract.
  4. If you disagree with the termination decision, you can request to have the Undergraduate Housing Committee review your appeal and documentation. Please note that due to available meeting dates and times, decisions for terminations can take a few weeks, please plan accordingly. 
  5. The request will be reviewed by the Undergraduate Housing Committee. Voting members of the committee are made up of Residential Life Residential Assistants and/or Housing Assistants, Residential Life professional(s), and a Basic Needs representative.  The Chair of the Committee is the Associate Director of Housing Administrative Services and functions as a non-voting member.
  6. The student will be notified of the Committee's decision via email.
  7. Once a decision is rendered on an appeal, it is considered final.  The appeal cannot be submitted a second time for review.  A student wishing to provide new information pertaining to their case after a decision has been made, must do so within 10 business days of the original decision.

NOTE: If a Contract Termination Request is granted, the housing costs and dining dollars will be pro-rated based on when the student completes the move-out process which includes an approved Contract Termination, any residential housing move-out requirements and returning keys to the Residence Life Office. Any Dining Dollar or Triton Cash over-usage will be charged to the student. 

Find below the schedule of approved contract termination proration below.

If you cancel or terminate your current academic year housing contract you will forfeit your current and any future housing guarantees. If you would like to live on campus in future quarters, you may apply for our housing waitlist.

Contract termination proration 2024-2025

Please see the schedule or approved contract termination proration below:

Fall Quarter 2024:

  • 9/21/24 - 10/5/24: Students that submit a contract termination request that is approved with a move-out date between the date range 9/21/24 - 10/5/24 are billed through the first two weeks of the quarter and are financially responsible through 10/5/24.
  • 10/6/24 – 11/30/24: Students that submit a contract termination request that is approved with a move-out date between the date range are billed based on the Residential Life check out date.
  • End of quarter contract terminations must be submitted by 12/17/24 and those approved will need to move out before 12/22/24. Contract terminations that are submitted after 12/17/24 will be reviewed in January and students will be financially responsible for the first two weeks of Winter Quarter as it is not prorated.
  • 12/1/24 - 12/14/24: Students that submit a contract termination request that is approved with move-outs between the date range are billed through the last two weeks of the quarter and are financially responsible through 12/14/24.

Winter Quarter 2025:

  • 1/5/25 - 1/18/25: Students that submit a contract termination request that is approved with move-outs between the date range are billed through the first two weeks of the quarter and are financially responsible through 1/18/25.
  • 1/19/25 – 3/8/25: Students that submit a contract termination request that is approved with move-outs between the date range are billed based on the effective release date and move-out.
  • 3/9/25 - 3/22/25: Students that submit a contract termination request that is approved with move-outs between the date range are billed through the last two weeks of the quarter and are financially responsible through 3/22/25.
  • End of quarter contract terminations must be submitted by 3/14/25 and those approved will need to move out before 3/26/25. Contract terminations that are submitted after that will be reviewed in Spring Quarter and students will be financially responsible for the first two weeks of Spring Quarter as it is not prorated.

Spring Quarter 2025:

  • 3/30/25 - 4/12/25: Students that submit a contract termination request that is approved with move-outs between the date range are billed through the first two weeks of the quarter and are financially responsible through 4/12/25.
  • 4/13/25 – 5/31/25: Students that submit a contract termination request that is approved with move-outs between the date range are billed based on the effective release date and move-out.
  • End of quarter contract terminations must be submitted by 5/23/25.  Billing will be prorated for check out dates that occur no later than 5/31/25. 
  • 6/1/25 - 6/14/25: No contract termination requests required or available. No matter your move out date, Students will pay to the end of the Spring Quarter for move out dates 5/24/25 - 6/14/25.

Pepper Canyon West, 2024-25 12-Month Contract Terminations: 

  • The 2024 -25 twelve-month (12-month) housing contract for Pepper Canyon West terminates on 9/7/2025 at 3:00PM (PST). 
  • Pepper Canyon West twelve-month (12-month) contract terminations must be submitted no later than 8/25/25. 
  • 8/26/25 - 9/7/25: No contract termination requests required or available. No matter your move out date, Students will pay to the end of the 2024-25 housing contract for move out dates 8/26/25 - 9/7/25. 

 

All residence halls and apartments are open during the breaks listed below. Dining locations availability are subject to change and we recommend visiting the Dining Hours page.